SHINE

Welcome to the Solar Heliospheric and INterplanetary Environment (SHINE) website. Find everything you need to know about the SHINE Workshop, latest news, student information, and organizers’ contact info.

Please note that automated emails sent out by the website will come from webmaster@shinecon.org (not monitored), info@helioshine.org (not monitored), or webmaster@helioshine.org (monitored). Please set your mailbox to accept email from these addresses so that they do not go to spam.

Location

The Madison Concourse Hotel in Madison, Wisconsin.

Hotels

Please book hotel rooms early!  Our secondary hotel partners were kind enough to offer complimentary hotel blocks, however, this means, if the rooms are not being picked up, they can release un-booked rooms.

The Madison Concourse Hotel and Governors Club

1 W Dayton St, Madison, WI 53703
800-356-8293

• Distance to meeting venue: 0.0 miles

• Complimentary WIFI

• Complimentary use of fitness center and indoor pool

• Airport shuttle free to MSN 4:30am – 10:30pm

• Parking – $20/night

Room Rates: $138+ taxes
Cancellation: Cancellation of reservations must be made 24 hours prior to the day of arrival.
Reservation Cut-off: May 29, 2026
To book visit the link: Concourse Hotel Booking

Park Hotel

22 S Carroll St, Madison, WI 53703
608-285-8000

• Distance to meeting venue: 0.3 miles

• Complimentary WIFI

• Complimentary use of fitness center and indoor pool

• Airport shuttle free to MSN 7:30am – 10:30pm

• Parking – $25/night

• Check-in time: 4pm

• Check-out time: 11am

Room Rates: $138.00 (1 person), $158.00 (2 people), $168.00 (3 people) and $178.00 (4 people) + taxes
Cancellation: Cancellation of reservations must be made 72 hours prior to the day of arrival.
Reservation Cut-off: June 8, 2026
To book visit the link: Park Hotel Booking

DoubleTree by Hilton Madison Downtown

525 West Johnson St, Madison, WI 53703
608-251-5511

• Distance to meeting venue: 0.5 miles

• Complimentary WIFI

• Airport shuttle free to MSN 7am – 10pm

• Parking – $20/night

• Check-in time: 3pm

• Check-out time: 11am

Room Rate: $138 + taxes
Cancellation: Cancellation of reservations must be made 24 hours prior to the day of arrival.
Reservation Cut-off: June 8, 2026
To book visit the link: DoubleTree Hotel Booking

Hampton Inn & Suites by Hilton

440 W. Johnson St, Madison, WI 53703
608-467-5016

• Distance to meeting venue: 0.4 miles

• Complimentary WIFI

• Complimentary use of fitness center and indoor pool

• Complimentary hot Hampton breakfast

• Parking $25/night

• Check-in time: 3pm

• Check-out time: 12pm

Room Rate: $138 + taxes
Cancellation: Cancellation of reservations must be made 48 hours prior to the day of arrival.
Reservation Cut-off: May 28, 2026
To book visit the link: Hampton Inn Hotel Booking 

AC Marriott Downtown Madison

One N Webster St, Madison, WI 53703
608-286-1337

• Distance to meeting venue: 0.3 miles

• Complimentary WIFI

• Complimentary use of fitness center

• Valet parking – $46/night

• Check-in time: 4pm

• Check-out time: 11am

Room Rate: $138 + taxes
Cancellation: Cancellation of reservations must be made 24 hours prior to the day of arrival.
Reservation Cut-off: May 29, 2026
To book visit the link: AC Marriott Hotel Booking 

SHINE Dashboard

The login on the right sidebar allows users to access the SHINE Dashboard. Once you have logged in, a white icon will appear at the very top of the page on the left. Click there to access the Dashboard. For your convenience, all of the relevant links to prepare for the workshop are available through the Dashboard.

How To videos explaining how to use the Dashboard are available here: https://helioshine.org/shine-dashboard/

Posters

Physical poster size 3 feet wide x 4 feet tall.

You may upload your poster image with your abstract on the SHINE website so that it will be archived and accessible after the conference. Watch the How To Edit Your Abstract videos in the SHINE Dashboard to add a poster image. Featured Image must be a png or jpg. Add a poster below your text using the PDF Poster block.

Only one poster is allowed per person as space is limited. No exceptions.

Guests

All guests that will participate in conference meals and the banquet must be registered and paid for. Everyone will be required to wear a name tag during meals. Hotel staff has been notified that all participants attending events where food is served must have a name tag. Guests attending the full conference will receive their name tag upon arrival. Guests attending only the banquet will receive their name tag on Thursday night.

Please pay for your guests when you register and identify their names in the registration form. If you decide to bring additional guests after you have completed registration, you may add them through the Destiny One system, accessible by using the Register link in the SHINE Dashboard.

Have a question?

Please contact the correct person according to the following:

For any questions about the financial aid application, venue details, or workshop schedule, contact the workshop coordinator, Dr. Nada AlHaddad.

For any questions about session proposal, contact the chair of the steering committee, maria.kazachenko@colorado.edu.

For any questions about hotel rooms, registration payment and process, supported participants travel and accommodation, contact our workshop administrator, Christine Schulz. 

For any questions about the student day scientific organization, the SHINE student representatives, Mia Mancuso. 

For any questions about technical issues related to the website, such as broken links, login problems, or general inquiries, suggestions and job announcements contact our Webmaster, Dr. Katie Whitman (webmaster@helioshine.org, add ktindiana@hotmail.com in cc for urgent requests).